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Student Data Privacy Information

Community input is desired concerning the information listed below.  Any suggestions or comments are welcome at

opinions@stewart.k12.ga.us

 

 


 

Board Policy                                                                                                             Descriptor Code: JRA

Student Data Privacy Complaints

 


 

 

It is the policy of the Board of Education that the School District ("District") shall comply with the Family

Educational Rights and Privacy Act (FERPA) and the Student Data Privacy, Accessibility, and Transparency Act, which are designed to ensure that education records and student data are kept confidential and secure from unauthorized access and disclosure.

For the purposes of this policy, a "parent" is defined as a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian. An "eligible student" is defined as a student who has reached 18 years of age or is attending an institution of postsecondary education.


Any parent or eligible student ("Complainant") may file a complaint with the District if that individual believes or alleges that a possible violation of rights under the above laws has occurred not more than one (1) year prior to the date the complaint is received by the District.

Complaints shall be handled in accordance with the following procedures.

1 . The Superintendent shall designate at least one individual ("Designee") to respond to student data privacy complaints.

2.      Upon the receipt of a request from a Complainant, the Designee shall provide within 3 business days a complaint form, which may also be made available on the District's website.

3.      A written response shall be provided to the Complainant within 10 business days of the Designee's receipt of the completed complaint form.

4.      The Complainant may file an appeal with the Superintendent within 10 business days of receipt of the Designee's response.

5.      The Superintendent shall provide a written response to the Complainant within 10 business days of receipt of the appeal.

6.      The Complainant may file an appeal to the Board of Education within 10 business days of receipt of the Superintendent's response.

7.      The Board of Education shall render a final decision within 10 business days of receipt of an appeal.

 

 


 

Board Policy                                                                                                              Descriptor Code: JR

Student Records

 


 

It is the policy of the Board of Education that the School District shall comply with the requirements of the Family Educational Rights and Privacy Act (FERPA) and the Student Data Privacy, Accessibility, and Transparency Act of Georgia (the Act). For the purposes of this policy, a "parent" is defined as a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian. An "eligible student" is defined as a student who has reached 18 years of age or is attending an institution of postsecondary education.

The Superintendent shall implement procedures whereby every principal is directed to develop a means to notify, on an annual basis, parents and eligible students, including parents or eligible students who are disabled or who have a primary or home language other than English, of their rights under the FERPA and the Act, either through a student handbook distributed to each student in the school or by any means that are reasonably likely to inform them of their rights. Generally, a parent or eligible student wilt be permitted to obtain a copy of the student's education records upon reasonable notice and payment of reasonable copying costs.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

Confidentiality of student records shall be preserved while access is provided to parents, eligible students, and school officials with legitimate educational interests, as described in the annual parent notice.


With the exception of directory information as defined below, personally identifiable information will not be released by the school district from an education record without prior written consent of the parent or eligible student, except to the extent authorized by the FERPA and its implementing regulations at 34 C.F.R. § 99.31.

The Board of Education designates the following information as "directory information." Unless a parent or eligible student makes a timely request to the principal of the school where the student is enrolled that such information not be designated as directory information for the individual student, such information will not be considered confidential and may be disclosed upon request.

[The Board may select those items it wishes to designate.]

(a) Student's name, address and telephone number;

Student's date and place of birth;

Student's e-mail address;

(d) Student's participation in official school activities and sports;

Weight and height of members of an athletic team;

Dates of attendance at schools within the district;

(g)  Honors and awards received during the time enrolled in district schools;

(h)  Photograph; and

(i)     Grade level.

 

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